QuickBooks Enterprise Remote Access: Benefits for Businesses
Intuit understands that remote access has become an essential component for businesses. The software company is steadfast and keen to factor this component in QuickBooks — the business and financial management solution.
QuickBooks Enterprise allows users to integrate accounting functions and manage them remotely through a single dashboard.
This is a significant advantage, especially when remote work remains at the heart of most boardroom discussions. Its potential lies in bringing teams together and simplifying many accounting problems.
Remote Work is Here for a Stay
2020 was a year of upheaval and chaos. Amidst the chaos, there was an opportunity as most companies took time to examine what they were.
The year spurred innovations in remote work, and businesses understood that they should align their human capital at all levels.
QuickBooks took remote work more seriously. The enterprise version enables safe remote access with greater control over multiple users.
However, the on-premise version of QuickBooks was living in a cage. Its desktop version suffered from various inabilities. CPAs who wanted to take work home or stretched work beyond office hours felt the need for remote access.
This led to a loss of productivity at work. The conventional IT setup and maintenance were borne by the business, ballooning the cost significantly.
QuickBooks Enterprise Remote Access
The Remote Desktop Services (RDS) feature enabled users to access QuickBooks from anywhere. However, it entailed cost, additional set, and specialized resources.
It provided access to multiple users, but the software was hosted on a third-party server. Some businesses use Virtual Private Networks (VPN) and Hosted Virtual Desktops (HVD) to access QuickBooks remotely.
Remote Desktop Services (RDS) is a Microsoft Windows Server 2008 R21 and Server 2012-based technology that provides remote access to users for applications, data, or virtual desktops. In Windows Server 2003, RDS was more famously known as Terminal Services.
Presently, it is part of Microsoft’s virtualization technologies. Intuit leverages RDS to provide remote access to QuickBooks Enterprise users. Administrators only need to install QuickBooks to make it virtually accessible for multiple machine users.
QuickBooks Enterprise provides remote access services on the Intuit website. Users should subscribe to the service. Next, they should Install the remote access tool on the main computer where QuickBooks is installed. After this, they should connect other computers with the host computer.
Alternatives to RDS — Cloud Hosted QuickBooks
There are many ways to enable remote access for QuickBooks. However, the circumference of benefits expands when Quickbooks is hosted on the cloud via remote access.
Benefits of QuickBooks Enterprise Remote Access
Remote Access scales the capabilities of QuickBooks Enterprise software. Here are some of the Benefits for remote users:
Multiple Tasks: Remote access allows multiple users to execute accounting tasks simultaneously. Admins can delegate tasks faster between teams to get the work done. Users can share the data and collaborate efficiently. The work can also be delegated to outsourced employees.
Optimized IT Management: Remote access streamlines IT Management. The QuickBooks software is hosted on the primary host computer, and admins can define its rules. The admins must focus on one machine and create instances for other users.
Reduced Cost: Businesses must refrain from investing in additional setup or hardware to enable remote access. The admins need to manage one machine for everything. Moreover, it also becomes easy to upgrade or maintain systems.
Secure Data Exchange: Users can safely exchange clients’ financial information without worrying about cyber thefts. Remote access gives business continuity to business operations in case of natural disasters.
Heavy-Duty Operations: Cloud-hosted QuickBooks is built for heavy-duty operations. It doesn’t succumb to workload in times of heavy traffic. It can be scaled for more users, giving users more options, features, and space for increased workloads.
24X7 Support: A trusted hosting solution provider ensures continuous technical support. Skilled professionals can be contacted at any time of the day for troubleshooting errors. This advantage is not available with RDS or other QuickBooks remote access services.
Security Mechanisms: A trusted hosting solution provider can provide layered security arrangements to ruggedize QuickBooks information. They have foolproof end-point security arrangements to counteract data thefts and cyber breaches.
Streamlined IT Management: A dedicated hosting solution provider can handle all IT operations, from installations to maintenance. Admins need not invest in IT infrastructure or resources to maintain the software.
Maximum Uptime: A trusted hosting solution provider can ensure 99.99% SLA-backed server uptime of QuickBooks enterprise applications. Teams can ensure continued productivity and prioritize the core business without worrying about downtime.
Conclusion
Remote access to QuickBooks Enterprise software opens up new possibilities for organizations. It ensures improved flexibility, collaboration, and business continuity of operations.
